At 3rd Annual Meeting 2018 San Francisco (“IIPLA”) we are committed to protecting and respecting your privacy. We hold, as with most businesses, personal information about our customers and people who may be interested in our products and services.
Our Data Protection Officers can be contacted at Shrutti@iipla.us. Any questions regarding this policy and our privacy practices should be sent by email to firstname.lastname@example.org or by writing to Head of Legal, IIPLA, 589 S 22nd St. San Jose, CA 95116, USA.
If you wish to make a complaint about how we use your information, please contact us at email@example.com and we will do our best to help.
Information we collect
Collection directly from you
Most of the personal data we process about you comes directly from you for example:
Please note that we may record conversations made with our Sales, Account Management and Customer Service teams.
Automatic collection when you contact us or visit our website
We automatically collect information about you as follows:
We collect data through cookies. Cookies are small pieces of information which are issued to your computer or any similar device you use to access the internet e.g. smartphone, tablet or other mobile devices when you visit a website and which store and sometimes track information about you’re the use of the website. Please see our cookies policy.
Information obtained from other sources
We may obtain publicly available professional information about you (as detailed in the Data Processed section below) from third parties or online publications. This information is used in the following ways:
Why we process your data
This section details the information what we collect, the purpose for its collection and use, and the legal basis for the processing.
Special Categories of Personal Data
We collect dietary restrictions to ensure that you have the best experience at our events. This information may allow inferences regarding your religion or health. Please only provide this information if you consent to its use for the intended purpose.
We otherwise do not knowingly or intentionally collect special categories of personal data from individuals, and we request that you, please do not submit special categories of personal data to us.
How we share your data
We share your data in the manner and for the purposes described below:
Explaining more about direct marketing and profiling
How we use personal information to keep you up to date with our products and services
We may use personal information to let you know about IIPLA products and services that we believe will be of interest to you. We may contact you by email, post, or telephone or through other communication channels that we think you may find helpful. In all cases, we will respect your preferences for how you would like us to manage marketing activity with you.
How you can manage your marketing preferences
To protect privacy rights and to ensure you have control over how we manage marketing with you:
When and how we undertake profiling and analytics
In order to understand your interest in our products and services and/or to ensure that we only send you communications which we believe may be of interest or relevance to you, we analyze your engagement with our website, content, products and services. For example, your level of engagement or a specific topic of engagement will lead us to infer what is of most interest to you and according to that, we may offer you similar further content or related services.
We retain your information for no longer than necessary for the purpose for which it was collected. In determining how long your information will be stored, we will consider:
o best provide you with products and services;
o manage your relationship with us;
o meet our statutory obligations;
o develop our products and services; and
o meet our customers’ and previous customers reasonable expectations.
Geographic Data Transfers
IIPLA may need to transfer your personal data outside the EEA to provide the best service possible to our customers and in the most efficient manner. In all instances, we take steps to ensure that transfers of personal information are in accordance with applicable law and carefully managed to protect your privacy rights and interests and transfers are limited to countries which are recognized as providing an adequate level of legal protection or where we can be satisfied that alternative arrangement is in place to protect your privacy rights. To this end:
Data Subjects' Rights within the EEA
In the EEA, data subjects have the following rights:
o to us using or processing your information where we use or process it in order to carry out a task in the public interest or for our legitimate interests;
o to object to us using or processing your information for direct marketing purposes. You may also exercise your right to object to us using or processing your information for direct marketing purposes by clicking the unsubscribe link contained at the bottom of any marketing email we send to you and updating your preferences, or as a subscriber by visiting the preference center on our website and changing your preferences.
For more information on how to object to our use of data collected from cookies and similar technologies, please see our cookies policy.
You can exercise your rights by writing to us at Head of Legal, IIPLA, 589 S 22nd St. San Jose, CA 95116, USA.
You have a right to lodge a complaint with your local supervisory authority if you have concerns about how we are processing your personal information. We ask that you please attempt to resolve any issues with us first, although you have a right to contact your supervisory authority at any time.
Data Subjects' Rights in California
If you are a resident of California you may have a right pursuant to Section 1798.83 of the California Civil Code to obtain certain information about the types of personal data that we have shared with third parties for direct marketing purposes during the preceding calendar year, including the names and addresses of those third parties, and examples of the types of services or products marketed by those third parties.
Please contact us at www.iipla.org if you would like to exercise any of your rights explained above in relation to your personal data.
Third Party Websites
To access certain parts of the IIPLA websites, IIPLA may require you to register and provide certain information about yourself.
You are reminded that where you register you agree to:
(a) provide true, accurate, current and complete information about yourself as prompted by the relevant registration form (such information being the "Registration Data"); and
(b) maintain and promptly update the Registration Data to keep it entirely up to date
Persons 18 or under
We are concerned to protect the privacy of children. We do not knowingly contact or collect information from persons under the age of 18. The website is not intended to solicit information of any kind from persons under the age of 18.
If you believe that we have received information pertaining to or from persons under the age of 18, please contact us at www.iipla.org. If we become aware that a person under the age of 18 has provided us with personal information, we will take steps to delete such information.